Your paper must be written in English.
Your paper - including all text sections, figures, tables, and references - should have at least four (4) pages and at most eight (8) pages.
You can write your paper using either LaTex, OpenDocument, or Microsoft Word. Rather than providing the detailed specifications for the paper layout, we provide a template for each of these formatting systems. These templates (and related files) are found in the corresponding Author Kits on the above webpage.
The templates are:
These templates are compatible with applicable IEEE standards, in particular those related to archiving on the IEEE Xplore digital library.
The Author Kits also give the PDF files that were produced from each of these templates. This shows you how the final paper should look like.
We highly recommend that you start from your preferred template and that you progressively transform it into your own paper. This is a good way to ensure that your paper is correctly formatted. Beside serving as a model, each template also contains some formatting information.
Please, do not modify any of the settings in the templates!
The margins are automatically set. All text sections, figures, and tables must be contained in a 178mm x 229mm area. Note that the left and top margins can slightly differ depending upon whether you print your document with the A4 setting or with the US Letter setting.
To achieve the best viewing experience for the conference proceedings, you must use a Times New Roman font, no smaller than 9-point type throughout the paper.
Please, enter up to 10 keywords separated by commas, just after the abstract, as indicated in the templates.
Figures and tables must appear within the designated margins. They may span both columns. Please, try to position most figures and most tables at the top.
Your paper (and your submission) cannot contain any audio or video content.
It is important that you do not paginate your paper.
Once you have formatted your paper, you must generate the corresponding PDF file and compare it with the PDF file provided in the Author Kit you have used. If you have followed the instructions correctly, your PDF file will look like the one provided in this kit.
If accepted, your paper will be archived in IEEE Xplore. To ensure that your paper is Xplore compliant, you must carefully follow the instructions in the document entitled "Simplified Requirements for Creating PDF Files for IEEE Xplore", which you will find on the above conference webpage. While the Xplore compliance is optional for the initial submission, it is mandatory for the final submission following acceptance. It is your responsibility to upload a final PDF file that is Xplore compliant. We, and then IEEE, will verify that the PDF file of your camera-ready paper is Xplore compliant. To avoid unnessary delays, we urge you to make sure that your final PDF file is Xplore compliant.
You are then ready to submit your paper.
Your paper will be evaluated by reviewers and you will be notified of the decision by the date indicated on this webpage. Please, note that delays for this notification are possible. If this were the case, please accept our apologies.
If we decide to extend the orginal submission deadline, we reserve the right (1) to send out for review at any time after this original deadline any paper submitted by this deadline, and (2) to send out for review immediately upon submission any paper submitted after this original deadline. This principle applies whether there is one extension or more. This means that, once the initial deadline has passed, you should not use the submission website as temporary storage for your paper. If you do, you run the risk that we will not review the latest version of your paper. We stress the fact that, after the initial deadline, we may send out your paper for review as soon as it has been submitted. Said yet differently, after the initial deadline, and in case of extension, only submit a final version of your paper. If you wish to modify your paper at any time after the intial deadline, please contact us and we will see what can be done. Clearly, we will not burden the reviewers with reviewing several versions of your paper.
In addition to the above upload of your paper, you will also need to fill out, sign, and return to us by email a copy of the "IEEE Copyright and Consent Form", which you can find at www.ieee.org/documents/ieeecopyrightform.pdf. You'll find the name and email of the contact person at the beginning of the present document.
Carefully note that this form must be transmitted to the contact person by email.
We may give you additional instructions by email.
If you paper is accepted, we will send you detailed information by email to prepare your presentation.
Please, note that we will ask you to send us your finalized presentation ahead of time, this to ensure that all sessions go smoothly.
At least one of the co-authors of your paper must register and pay the registration fee by the deadline indicated on the above webpage for submitting camera-ready papers. The day that we receive your payment on serves as the reference. We insist on the fact that this registration and payment must be done by this very specific deadline.
Failure to adhere to this rule will result in the automatic withdrawal of your paper from the conference program and/or the conference proceedings, this even if your paper was initially accepted for presentation and publication.
Please, determine early-on the requirements from your country and from Belgium concerning the visas and other travel documents that you might need to travel to the conference venue. Please, take all necessary steps to make sure that you get all necessary travel documents on time.
If you determine that the lead time for you to get these travel documents will likely be long, please let us know as sson as possible and will do our best to accelerate the review of your submission.
General instructions for submitting authors
This webpage will be updated as necessary.
You should consult this webpage regularly to keep abreast of possible changes in the various dates and information.